317 - Construction Project Manager

Overview:

This organisations client wishes to work with a seasoned professional construction manager with a strong track record of oversighting landlord development works on behalf of the tenant. This full time role will report jointly into the Head of Construction and Head of Strategic Change Management and work closely across a number of internal teams. It is anticipated that the development of the Scottish campus will start late 2024 and this role will see the activity through to the conclusion of all activity and occupation. The role will be predominately based in Edinburgh, Scotland. However, travel to other locations maybe required.

Key Tasks & Responsibilities:

Primary Objective:

• Protect Client’s interests in major redevelopment projects being undertaken by third parties outside of the client’s supplier panel framework.

Secondary Objective:

• Provide expert SME advice and guidance to major development projects being undertaken by third parties within the client’s supplier panel framework.

General:

• Attend the Client’s Project Working Group and advise the Strategy Execution team

• Understand the agreement between client’s and the Landlord and the design commitments agreed through CBRE

• Provide early warnings, advice around any risk to delivery (time, cost or output quality) with particular focus on build standards and compliance

• Provide fortnightly flash reports of risks, issues or concerns that can be addressed by Asset Management / CBRE with the LL.

• As an embedded role the colleague will need to comply with CLIENT’S IT standards and ensure mandatory training is completed on a quarterly basis

• The role will be site based (5 days per week) for the agreed period and may be flexible across various proposed client’s locations (Edinburgh, Cardiff etc)

Design:

• Ensure that the LL Cat A design is in line with client’s agreements and identify issues that will impact Cat B fit out or occupation.

• Ensue that the MEP and HVAC systems design are compliant with the LL arrangements and provide to CLIENT’S performance standards.

• Ensure the Landlord’s CAT A design is produced to be compatible with Client’s Brief.

• Influence the Landlord’s CAT A design to reduce the amount of rework in Client’s CAT B fit out.

• Liaise with developer / landlord to produce a CAT A shell specification to suit all parties requirements.

• Agree associated schedule of cost responsibility.

• Manage production of suitable drawings to details specific client’s shell requirements for developer to work to

• Ensure agreed shell spec / drawings are recorded and highlight any changes that may impact the

  client’s agreement.

• Positively influence landlord / developer teams to include client’s supported social initiatives where possible (i.e., Net Zero, Changing Places, etc)

• Liaison with CAT B delivery team to ensure project / building specifics are included in CAT B designs.

• Identify any BIM requirements and ensure data transfer between client’s and the LL is managed

Programme:

• Monitor and review the progress of the landlord’s project and provide early warnings to the client of any significant risks to the cost, programme or other technical aspects.

• Challenge the landlord’s contractor on any delays and proposed mitigation measures.

• Visit the works and attend progress meetings as required to support clients.

• Present monitoring reports on fortnightly basis.

• Comment on progress as measured against the baseline programme and the updated construction programme, considering any matters that may affect the success of completion milestones.

• Define the contractual milestones, drop-dead dates and phasing dates that make up the landlord’s programme of work.

• Comment on the adequacy of the professional project team and the Contractor’s resource.

• Consider the pace and progress of design development required to support the construction works.

• Consider any requests (potential or actual) for additional time and the potential impact on the Client’s business units.

• Comment on any disputes relating to Contractor progress that may become apparent.

• Maintain a photographic record of progress from site visits Summarise the potential work anticipated to be completed over the next reporting period.

Planning and Statutory Consents:

• Consider the status of any planning conditions and associated obligations imposed through the planning process.

• Consider any environmental approvals, Building Regulations approvals, listed building consents, right-to-light agreements, latent defect warranties, party wall awards, crane over sail licence or similar and how they are being managed.

• Consider any relevant third party warranties, licences or similar required to progress the project.

• Consider the status of on-going dialogue with statutory authorities and other third parties.

• Ensure Main Contractor provides a management plan to conform to their legal obligations, such as the Deed of Variation.

• Identify any CLIENT’S360 / BREEAM / LEED / SKA credits that may need to be included in the CAT B design to achieve required certification.

Landlord’s Main Contractor:

• Assess the on-going capability of the Main Contractor for a successful outcome for the project.

• Advise client’s in relation to the suitability of the subcontractors who are being appointed.

• Comment on the management of the site and related issues on a client’s occupied live building, such as access, boundary, communication, security, welfare, utilities and connections.

• Identify and establish an escalation process.

• Measure and track performance of Main Contractor against permitted disturbance levels such as noise, dust and vibration.

• Interrogate contractors programme and identify areas of interface with existing client’s tenant.

• RAG status all interfaces, review proposed RAMS and ensure suitable mitigation measures are adopted.

• Ensure client’s tenant’s use of leased space is not adversely affected by landlord works / contractor operations.

Commercial Management:

• Identify any areas of commercial betterment of challenge being proposed through the development.

• Monitor commercial risks during the development process.

• Advise on any commercial impacts of any proposed scope changes.

• Recommend incentivisation opportunities to ensure commercial rigour is maintained.

Defects and Quality:

• Review LL commissioning plans, comment on robustness and risks

• Witness LL commissioning process

• Witness LL snagging and defects process

• Confirm that all relevant authorities are satisfied with the quality of the works and compliance with relevant regulations.

• Comment on poor or defective workmanship observed during the Site visit.

• Comment on the level of snags, defects, and outstanding work and the potential impact to the project.

• Comment on any identified deviations in the works from the proposed design.

• Ensure all handover conditions are met.

• Review all handover documentation for compliance with lease & statutory requirements.

• Ensure all snags / defects closed out in a timely manner.

Construction Phase Health and Safety:

• Report health and safety issues or incidents and maintain a record in the periodic report.

• Consider the approach taken by all parties to health and safety generally on the Project.

• Highlight any Health, Safety or Wellbeing concerns for immediate resolution.